Technical assistance under the programme to support sustainable development in the agricultural sector (Paddsa)

Country: Benin
Language: EN FR
Number: 6634366
Publication date: 28-12-2017
Source: TED
Descripition in original language
Tags: Accounting services Agricultural services Security


1.Publication referenceEuropeAid/139313/IH/SER/BJ


3.Programme titleProgramme to support sustainable development in the agricultural sector (Programme d"appui au développement durable du secteur agricole — Paddsa)

4.FinancingFinancing agreement signed between the European Union and the Republic of Benin

5.Contracting authorityThe National Authorising Officer of the 11th EDF, in the name and on behalf of the Republic of Benin, Cotonou, Benin

6.Nature of contractUnit price

7.Contract descriptionUnder this contract, the aim is to provide technical assistance to the Ministry of Agriculture, Livestock and Fisheries (MAEP), as part of the framework of additional support for the sector budget support. This technical assistance consists of long-term expertise (2 640 man-days of service) and a pool of short-term expertise (1 200 man-days of service).The areas of action involve:(i) strengthening the capacities of the institutions involved in the managing sectoral policy, particularly as regards making the planning, programming, budgeting, monitoring and evaluation system (PPBS), operational, forward-looking analysis, sectoral coordination and support with strengthening the regulatory framework;(ii) strengthening the national agricultural statistics system, in conjunction with the harmonised framework of performance monitoring in the agricultural sector;(iii) improving the general framework for financing agricultural development, favouring mechanisms that will facilitate sustainable access to local services for farms.This will contribute to the effective implementation of the strategic plan for the development of the agricultural sector (PSDSA), the national agricultural investment and food and nutrition security plan (PNISAN) and the sectoral reforms provided for in the 2016-2021 Government Action Programme, Agriculture section (PAG-Agriculture) in order to improve the overall performance of the sector.As an indication, the implementation period will be phased over a 48 month period as from July 2018.Technical assistance to the MAEP will be complementary to additional support delegated to the Belgian Technical Cooperation (CTB), which will ensure the capacity-building of the various stakeholders in Benin"s territories. This complementary support mechanism of the PADDSA - Technical assistance to the MAEP and delegation agreement with the CTB - will ensure overall coherence to the actions scheduled to support the reform of the agriculture, livestock and fisheries sector, by reconciling the specific support to be provided to central, devolved and decentralised bodies, as well as to professional and sectoral stakeholders.The Contracting Authority of the programme is the EDF National Authorising Officer, represented by the technical support unit for the EDF National Authorising Officer (UT-FED) and the Contracting Authority is the MAEP. An administration agency will be established with the Contracting Authority. The administrator and the accounting officer will prepare the start-up and ongoing programme estimates, execute them, place contracts, grant subsidies, incur expenses and make the corresponding payments.

8.Number and titles of lotsSingle lot

9.Maximum budgetEUR 4 500 000

10.Additional servicesThe contracting authority may, at its own discretion, extend the project in duration and/or scope of the contract, subject to the availability of funding. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

11.EligibilityParticipation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers that are established in one of the Member States of the European Union, an ACP State or in a country or territory authorised by the ACP-EC Partnership Agreement, under which the programme is financed (see also point 29 below). Participation is also open to international organisations.

12.ApplicationAny eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally-established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. the lead company and all other members) shall be jointly and severally liable vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically rejected. Should said party belong to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applicationsNatural persons or legal entities may submit one application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than one application, all the applications involving the said party will be disqualified.

14.Prohibition on alliances between shortlisted tenderersTenders that include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Sub-contractingSubcontracting is allowed.

17.Number of candidates invited to tenderOn the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. Should the number of eligible candidates meeting the selection criteria be less than the minimum of 4, the contracting authority may invite the candidates which satisfy the criteria to submit a tender.

18.Scheduled date for dispatch of invitations to tender15 February 2018.

19.Commencement date of the contract1 August 2018.

20.Implementation period for the tasksThe Paddsa programme will be implemented over a 48-month period.

21.Selection criteriaThe following selection criteria will apply to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria shall not apply to natural persons and single-member companies working as subcontractors.1) Candidate"s economic and financial capacity (details to be given in section 3 of the application form). Should the candidate be a public body, equivalent information must be provided. The reference period taken into account will correspond to last 3 financial years for which accounts have been closed (2014, 2015, 2016).— The candidate"s average annual turnover must exceed the maximum annualised budget for the contract (i.e. the maximum budget given in the contract notice divided by the initial duration of the contract in years),— the general liquidity ratio (short-term assets/short-term liabilities) for the past financial year for which accounts have been closed must be at least 1.2) Candidate"s professional capacity (details to be given in sections 4 and 5 of the application form). The reference period will correspond to the last three financial years prior to the submission deadline (2015, 2016, 2017).— The candidate must have at least 10 permanent members of staff for the year 2018 and during the previous 2 years (2016, 2017), 5 of whom must be currently working in fields related to this contract.Please adapt section 4 of the application form to show clearly the number of persons in each field and each year.3) Candidate"s technical capacity (details to be given in sections 5 and 6 of the application form). The reference period corresponds to the last three financial years prior to the submission deadline (2015, 2016, 2017).The fields of specialisation under this contract are as follows:1) Support for the formulation and/or support for the implementation of sector reform performance contracts (sector budget support);2) Support for the implementation and management of sectoral programmes in the field of agricultural development and food and nutrition security, and support for sectoral reforms;3) Support for the development of sectoral dialogue;4) Institutional capacity-building of services in charge of agricultural statistics and agricultural information systems;5) Support for the development of agricultural service financing mechanisms (development of a fund mechanism, decentralised financial services, special appropriations account, etc.);6) Institutional support and capacity-building for public bodies (ministries, public agencies, etc.);7) Legal support (drafting laws and implementation decrees) and strengthening law enforcement services in agriculture, livestock farming, fisheries and the environment;8) Conducting programmes to support the integration of young men and women in the agricultural sector;9) Proven experience in sub-Saharan Africa.The technical criteria for legal entities and natural persons are:— the tenderer must have provided services under at least 3 contracts, covering at least 6 of the aforementioned fields of specialisation. The 3 contracts must have been undertaken at any time during the reference period.This means that the project the candidate refers to could have been started or completed at any time during the period given. However, it need not necessarily have been completed during this period, or have been undertaken during the whole of said period. Candidates or tenderers may refer either to a project completed during the reference period (although started before this period) or to part of a contract that has not yet been fully performed. In the first scenario, the project will be considered as a whole, subject to proof of satisfactory performance (statement from the entity having awarded the contract, proof of final payment, etc.). In the case of ongoing projects, only the part which has been successfully performed by the candidate may be used as a reference. The candidate must be able to provide documentary proof of satisfactory performance of this part (declaration from the entity which awarded the contract, proof of final payment, etc.) and the corresponding amount. Should the project referred to have been implemented by a consortium, in the event that a selection criterion relating to the relevance of the experience was used, the supporting documents must clearly show the proportion completed by the candidate, as well as a description of the nature of the services provided.Any previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.An economic operator may, should it be necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing a written commitment undertaken by said entities to place such resources at its disposal. Such entities, e.g. the economic operator"s parent company, must observe the same eligibility rules — notably regarding nationality — and must meet the same selection criteria as the economic operator. With regard to the technical and professional criteria, an economic operator may use the capacities of other entities only if they undertake the work or provide the services for which said capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses shall become jointly and severally liable for performance of the contract.Should more than eight applications meet all the selection criteria, then the strengths and weaknesses of these candidates" applications will need to be re-examined to determine which eight applications for the invitation to tender are the most suitable. The following factor will be considered in the re-examination:— the largest total value of services undertaken at any time during the reference period under service contracts similar to this contract notice.

22.Award criteriaThe best price-quality ratio

23.Deadline for receipt of applications31 January 2018, at 18.00 local time in Cotonou, Benin (GMT+1).Any application received after this deadline will not be considered.

24.Format of the application form and details to be providedThe standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address: application must be accompanied by a sworn declaration of honour on exclusion and selection criteria using the template available from the following web address: additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.

25.Application submission proceduresApplications must be submitted in French only and sent to the contracting authority:— either by recorded delivery (official postal service) to the following address:National Authorising Officer for the EDF — Unité technique d’appui à l’ordonnateur national, ministère de l’Économie et des Finances, Av. Jean Paul II (route de l’Aéroport), BP 963 Cotonou, Republic of Benin. Tel. +229 21 30 23 13 — Fax: +229 21 30 13 62, email:; utfed@finances.bjIn this case, the record of delivery will attest to compliance with the final date for receipt of tenders.— or by bearer (including express courier services), delivered straight to the contracting authority, with a signed and dated acknowledgement of receipt, at the following address:L’Ordonnateur national du FED — Unité technique d’appui à l’ordonnateur national, ministère de l’Économie et des Finances, Av. Jean Paul II (route de l’Aéroport), BP 963 Cotonou, Republic of Benin. Tel. +229 21 30 23 13 — Fax: +229 21 30 13 62, email:; utfed@finances.bjOpening hours 8.00 to 12.00 in the morning and 15.00 to 18.00 in the afternoon on working days and non-holidays.In this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application, and must be quoted in all subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.When submitting their proposals, candidates agree to receive notification of the result of the procedure by electronic means. The notification will be deemed to have been received on the day the contracting authority sends it to the email address stated in the application.

26.Amendments to or withdrawal of tendersTenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be submitted and sent as per the instructions given in point 25. The word "Modification" (amendment) or "Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working languageAll correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of prior information noticeNumber and date of notice in OJ S: 213, 7.11.2017, EuropeAid/139313/IH/SER/BJ.

29.Legal basisAnnex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States, of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23 June 2000 as amended in Luxembourg on 25 June 2005 and in Ouagadougou on 22 June 2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20 June 2014.

30.Additional informationQuestions and requests for any clarifications regarding this contract notice may be sent by email, clearly stating the publication reference (point 1 above), to the following email address: